RECRUITING

ChatGPT Prompts for Recruiters

Recruiting is a volume game — and most of the volume is writing. Outreach messages, job briefs, candidate summaries, rejection emails, client updates. Here is 1 prompt that handles one of the most repetitive. The full pack has 35.

LinkedIn candidate outreach message

A personalised outreach message gets far more responses than a template. This prompt generates one that feels human in under 30 seconds.

Write a LinkedIn outreach message to [CANDIDATE NAME] for a [JOB TITLE] role at [COMPANY]. Their background: [RELEVANT EXPERIENCE/SKILLS]. Key selling points of the role: [2-3 POINTS]. Tone: conversational and genuine, not salesy. Under 100 words. End with a low-pressure call to action.

Outreach message to a passive candidate

The best candidates are rarely actively looking. This prompt writes a LinkedIn or email message that feels personal and compelling — not like a mass blast — so you actually get a reply.

Write a [LinkedIn message / email] to a passive candidate named [CANDIDATE NAME]. They currently work as a [THEIR CURRENT ROLE] at [THEIR CURRENT COMPANY]. I'm reaching out about a [JOB TITLE] role at [HIRING COMPANY]. What makes this role interesting for them: [2-3 COMPELLING REASONS SPECIFIC TO THEIR BACKGROUND]. Tone: warm, human and low-pressure — this person is not job hunting. Acknowledge they may be happy where they are. End with a soft question that's easy to respond to. Under 120 words.

Rejection email after interview

A poorly written rejection burns your employer brand. A good one leaves the candidate feeling respected — and more likely to refer others or apply again. This prompt gets it right every time.

Write a rejection email to [CANDIDATE NAME] following their interview for a [JOB TITLE] role at [COMPANY]. They interviewed on [DATE]. Reason for rejection (internal — do not state directly): [REASON, e.g. stronger candidate found / missing key skill]. The email should: thank them sincerely for their time, deliver the news clearly without being vague, mention one genuine positive from the process if possible ([OPTIONAL POSITIVE, e.g. strong communication / great culture fit]), and close by wishing them well. Tone: professional, kind and direct. No clichés like "we'll keep your CV on file" unless it's genuinely true.

The full pack has 35 prompts

The Business Operator Pack covers every piece of writing a recruiter needs, including:

Candidate rejection emails that don't burn bridges
Job brief summaries to send to clients
Interview confirmation and prep emails
Post-interview feedback requests
Reference check question templates
Offer negotiation and acceptance emails
And 29 more...

Get the Business Operator Pack →

$30 AUD · Instant PDF download · Works with ChatGPT, Claude & Gemini

Frequently asked questions

How do recruiters use ChatGPT?

Recruiters use ChatGPT to write candidate outreach messages, role briefing documents, shortlist presentation emails and offer letters — reducing the time spent on written communication significantly.

Can AI write LinkedIn outreach messages?

Yes. Give AI the role details and what makes it compelling, and it produces a personalised, non-spammy outreach message. You adjust the tone to match your style before sending.

What recruiting documents can AI write?

AI can write LinkedIn outreach messages, candidate briefing emails, client progress updates, job description summaries, interview scheduling emails and offer letter templates.

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